Glup from Visma SmartSkill

This document describes the integration between eADM Glup, a learning platform from Visma SmartSkill developed for Norwegian municipalities. The integration automates the management of users, departments, and roles in Glup based on data from your organization's Human Resources (HRM) system.

Overview

The integration transfers users, departments, and their associations from eADM Glup. It automatically creates, maintains, and deactivates user accounts in Glup based on information from the HRM system. Users are created with the correct department affiliation and position code. When an employee changes departments, their affiliation is updated accordingly in Glup. The integration also maintains the organizational hierarchy and assigns users the correct role, either "employee" or "manager." If an employee leaves the organization or changes positions, their Glup account is automatically deactivated.

For more information on the integration, please visit: https://www.smartskill.no/glup

Pre-configuration

Before the configuration process can begin, the following preparatory steps must be completed:

1. Order the Integration: You must first contact Identum to order the integration.

2. Obtain API Access: After you place the order, we will contact Visma SmartSkill to obtain the API access eADM .

Configuration

Once the prerequisites are met, we will schedule a technical meeting to finalize the setup.

Agenda:

• Specify which users and departments will be exported from eADM Glup.

• Determine which data attributes to export for each user.

• Establish the rules for assigning "manager" and "employee" roles in Glup.

• Determine whether existing users and departments in Glup need to be linked to their counterparts in eADM.

The integration can be activated as soon as these issues are resolved. Before the integration is activated, informational emails are sent to managers and employees in the organization so they are prepared for the change.

Changes in Glup when integration is enabled

• All existing positions and structures are removed and replaced by the new structure from eADM

• All existing user accounts will remain

• Administrator access must be reassigned. Visma Smartskill will assist you with this.

• If a user does not already exist, a new user account (and Visma Connect account) will be created. Existing users will be identified by the integration and updated with their new positions.

• The Glup Icon will appear for every user at https://connect.visma.com/

Connecting to Existing Data

Linking to Existing Users

To link employees from your HRM system to existing user accounts in Glup, both systems must have a matching unique identifier.

Linking to Existing Departments

You have two options for managing the organizational structure in Glup.

• (Recommended Method) Visma SmartSkill recommends that eADM a new, separate organizational structure in Glup that mirrors the structure in your HRM system. All course history in Glup is linked to the individual user, not the department. Users who do not have a match will remain in the old structure, making cleanup easier later. Visma SmartSkill can assist with this cleanup process once the integration is active.

• Alternative Method: Matching the Existing Structure If you choose to link to the existing organizational structure, departments in eADM Glup must share a matching unique ID. This ID is typically a serial number for the department that is sourced from the HRM system and can be found in eADM.