When an instance of eAdm a large number of message templates—sometimes more than 200—it is essential to use a proper naming convention to ensure clarity and organization.
We recommend the following two-part naming convention for structuring your message flow names.
Part 1: Identify the Recipient Using a Prefix
Start the name with a prefix that identifies the primary recipient or the subject of the message.
|
Prefix |
Recipient / Object Type |
|---|---|
|
DSA |
Department Information |
|
ANS |
Employee |
|
ICT |
IT Department |
|
HR |
HR and Payroll |
|
LED |
Manager |
|
MAN |
Manual User Accounts |
|
SYS |
System Administrator for a specific application |
Note: Alternatively, you can use the name of a specific business system as the prefix. For example: ACOS7: New user needs access.
Part 2: Identify the Event with a Code
Next, add code that indicates what action triggered the message or at what stage of the user lifecycle the event occurs.
|
Code |
Event / Lifecycle Stage |
|---|---|
|
1 |
New account |
|
2 |
Account restored |
|
3 |
Modified account |
|
4 |
Account scheduled for deactivation |
|
5 |
Your account has been deactivated |
|
6 |
Account temporarily deactivated (e.g., leave of absence) |
|
7 |
Access granted |
|
8 |
Access has changed |
|
9 |
Access revoked |
|
ERR |
Error situation requiring notification |
Result: Simplified Searches and Clear Structure
Adopting this standard makes it easy to find specific message flows. For example, you can search for the prefix "LED " to instantly see all message flows intended for managers.
Below is an example of a filtered search result for "LED," demonstrating how the naming standard works in practice.
|
ID |
Name |
Subject |
|---|---|---|
|
845 |
LED 1: Email from new employee to manager |
New employee [DisplayName] starts on [start] |
|
1456 |
LED 3: Employee changes position—email to manager |
[DisplayName] has a new position |
|
822 |
LED 5: Employee is leaving—Email to manager |
[DisplayName] is leaving on [APositionEndDate] |
|
1442 |
LED 5: Employee has left – Email to manager |
The user accounts for [DisplayName] have now been deactivated |
|
1960 |
LED 6 User account for an employee on leave |
The user account for [displayname] is now restricted |
|
851 |
Reinstate the user from leave - Manager |
User account restored for [displayname] |