This guide describes how to use the wizard to create and edit manual user accounts in eADM. As the need to manage manual accounts grows, this upgraded wizard ensures that all user data is configured correctly and efficiently.
You should use this process for users who are not automatically managed through an integrated HR system, such as temporary staff, consultants, or other exceptions.
Accessing the Wizard
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Go to the User [overview] section from the main menu.
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Select the " Manual " tab.
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In the " Master Data Manual" user section, click the " Create User with Wizard " icon to begin.
Step 1: Enter Your Personal Information
In the first step, you will enter the user's basic identity information.
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First Name: The user's first name.
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Last Name: The user's last name.
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National ID Number: The user's Norwegian national identity number.
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Employee Number: A unique identifier for the employee.
Note: You can check the box to generate an employee number based on the National ID Number.
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Mobile Phone: The user's work mobile number.
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Mobile Phone, Personal (Private Mobile Phone): The user's personal mobile number.
Warning: We strongly recommend that you do not use the National ID Number as the Employee Number. For better security and data privacy, use a system-generated number or an internal sequential numbering system instead.
Step 2: Define the Primary Position
Next, enter the user's primary employment details. This information is essential for assigning the correct access rights and placing the user in the organizational structure.
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Title: The user's job title (e.g., "Temporary Employee" or "Consultant").
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Department: The department where the user works.
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Department Number: The corresponding number for the department.
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Department Manager: The user's manager.
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Organization Chart: The user's position within the organizational hierarchy.
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Employment Start Date: The first day of employment. You can select "No start date" if not applicable.
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Expiration Date: The date on which the account should be automatically deactivated. You can select "No end date" for permanent accounts.
Note: Every manual account must either have a defined expiration date or be explicitly set as permanent by selecting "No end date." We do not recommend creating permanent manual accounts for temporary staff.
Step 3: Add Secondary Positions
In the final step, you can add any additional roles or positions the user holds.
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If the user has no other roles, you can proceed immediately.
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To add another role, click + Add position and fill in the position details as you did in the previous step. You can add as many secondary positions as needed.
Account Creation and Synchronization
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Real-Time: If real-time access control is enabled in your system, the new user account will be created and activated within a few minutes.
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Synchronization Cycle: If real-time control is not enabled, the account will be created during the next scheduled synchronization cycle.
Editing an Existing Manual User
You can also use this wizard to modify the master data for existing manual users. To do so, select the user from the list and choose the option to edit.
Note: We recommend always using the wizard to edit manual users instead of changing attributes directly. The wizard ensures that all position data and related configurations are updated correctly.