Visma Enterprise

Visma Enterprise HRM (VEP) is a comprehensive solution for managing all aspects of human resources in large organizations. It integrates key HR functions such as employee administration, payroll, recruitment, and skills development. By automating processes, VEP reduces manual work and helps HR personnel make informed decisions.

For integration purposes, eADM write data back to VEP. For example, if eADM a new email account for an employee, it can update the work email address field in VEP. For more details on this functionality, refer tothe Visma User Administration documentation.

Pre-configuration

Before starting the integration, make sure the following requirements are met:

• The web service module for AD integration via middleware must be installed in your Visma environment.

• We strongly recommend that the Visma Organization module be installed as well.

• Please provide us with the installation reports for the web service module.

• You must provide the username and password for the API user.

These components can be ordered through your account manager at Visma Enterprise.

Configuration

We recommend setting up a routine in VEP to automatically assign a primary position to employees. This ensures that user data remains consistent.

How to Schedule the "Update Primary Position" Job

Follow these steps to configure the "Update Primary Position" report to run automatically every night in Visma HRM.

1. Log in to Visma HRM using an account with administrator privileges.

2. Find the report titled "Update Primary Position."

3. Configure the report to run as a recurring job on the application server. To do this, select the radio button next to "Run" and choose the application server.

4. Set the output destination. Select the "Output Unit" option, choose "Email," and enter the recipient's email address in the corresponding field.

5. Define job parameters. Go to the Job Parameters tab and change the Job Type to Recurring.

6. Set the schedule. Click the calendar icon next to Start Time and select the time you want the job to run. Click OK twice to save the schedule.

7. Verify the configuration.

   1. Go to Tools in the top menu and select Application Server.

   2. In the Broker section, verify that the selected server has a green status icon.

   3. Click the Jobs tab to view all configured jobs. To find your new job easily, filter the list by

      HRM and RECURRING.

   4. The job will have a default name, such as <applikasjon XLONN- PO: ΝOΝΑΜΕ>. Double-click the job to edit it.

   5. Change the description to "Update Primary Position" and verify that the start time is correct.

   6. Click Apply, then OK to save the changes.

If you encounter any issues during this process, please contact Visma Support or your internal IT department for assistance.

Hard-code the date in the hierarchy data import from Visma Enterprise

By default, Identum eADM configured to import the organizational hierarchy from Visma Enterprise as it stands on the current date. This ensures that the system reflects the organization's real-time structure during every synchronization.

This behavior is controlled by the Base URL setting in the "Import hierarchy" synchronization step in eADM.

Default Configuration: Dynamic Date

To maintain real-time synchronization, the URL uses a dynamic placeholder [DATE]. When synchronization runs, eADM replaces this tag with the current date.

Standard URL Format:

https://<customer-domain>.enterprise.visma.no/hrm_ws/secure/organization/chart/[DATE]/1

Static Configuration: Freezing or Adjusting the Date

Administrators can modify the hierarchy import behavior by replacing the dynamic [DATE] a tag with a specific, hardcoded date, either in the past or in the future. This feature is useful in certain situations, such as:

• "Freezing" the Hierarchy: Locking the eADM to a specific past date while the HR department performs restructuring or updates in Visma Enterprise.

• Future/Past Views: Retrieving the organizational structure as it existed on a specific past date or as it is planned for a future date.

How to Configure a Static Date

1. Navigate to the " Import hierarchy synchronization" step in eADM.

2. Locate the " Base URL " attribute in Visma HI (or the equivalent "Base URL" field).

3. Replace [DATE] with your desired date in the following format YYYY-mm-DD.

Example: Freezing the hierarchy as of January 1, 2026

https://utfjord-kommune.enterprise.visma.no/hrm_ws/secure/organization/chart/2026-01-01/1